Accounting Specialist/Office Manager (m/f)

Date: 19/07/2017

thinkstep enables organizations worldwide to succeed sustainably. Our industry-leading sustainability software, data and consulting services help businesses drive operational excellence, product innovation, brand value and regulatory compliance. With a global presence in 19 countries we serve more than 2,000 companies, including 40 percent of the Fortune 500 such as BASF, Hewlett-Packard, Interface, Renault, Siemens and Unilever. Make a difference with thinkstep. All we do is sustainability.

 Accounting Specialist/Office Manager (m/f) 

Location: Boston, MA

Availability: ASAP

Your Responsibilities

  • ACCOUNTING/FINANCE
  • Responsible for all bookkeeping for US (using Microsoft AX software)
  • Process all A/P and A/R for US (bank access to initiate transactions only)
  • Reconcile US bank accounts 
  • Process US employee expense reports and reconcile company credit card account
  • US Sales tax reporting and online payments in multiple states
  • Responsible for deferred costs/revenues, labor allocations, and unearned revenue for US
  • Monthly close of the US books including reconciliation of P&L and Balance Sheet accounts
  • Year-end close of the US books including reconciliation of P&L and Balance Sheet accounts
  • Assist with annual US budget preparation, including annual review of customer billing rates
  • Responsible for year-end tax work papers. Work with outside accountant to complete annual US tax returns
  • Responsible for annual audit documents for the US
  • Provide financial reporting as requested
  • Position reports to global VP Finance

 

  • OFFICE MANAGEMENT
  • Responsible for Boston facility – requires coordination with building management and cleaning services
  • Act as the Go-To person for all office issues (copier repairs, recycling pick up, shipping items, ordering office supplies, ordering kitchen/food items, distributing mail, organizing gatherings and meetings as needed, assisting with travel arrangements, etc.)
  • Responsible for coordinating any IT issues parent company in Germany – order new computers for new employees and facilitate process of setting them up
  • HR – Conduct new employee tours, expense report orientation, and other HR  tasks as needed

 

Your Profile

  • Undergraduate degree in accounting, business administration or related field
  • Minimum of two-years of experience in a business administration and/or office management role
  • Full Charge Bookkeeper experience
  • Excellent aptitude for quantitative and analytical thinking. Natural curiosity to investigate issues  and translate results into business practices
  • Ability to write clear communications and verbally articulate issues
  • Strong organizational skills and attention to detail
  • Self-motivated, with a positive “can-do” attitude
  • Proficiency in MS Office, particularly Outlook, PowerPoint, Excel and Word
  • Microsoft AX experience a plus
  • Desire to help companies succeed in an environmentally sustainable manner
  • Sense of humor
  • Must be authorized to work in the United States

 

We Offer

  • An interesting and diversified role in a fun and fast-paced environment in an international context
  • Employment in a very attractive, dynamic and market-leading company
  • Competitive salary with excellent benefits
  • Company values Work/Life balance

 

Application Process

Please email your resume and cover letter to HRNA@thinkstep.com, Attention: Kristin Balla, RE: Accounting Specialist/Office Manager, telling us why you are the best match for this position. Please include your salary requirement. Must be authorized to work in the US.